How to Write a Resignation Letter

So, you’ve accepted an offer with another organization and all that’s left to do is submit your resignation letter to your current employer. Yikes, right? While we can’t promise that resigning will be easy, here are a few tips that will make writing your resignation letter a snap.

A resignation letter is a key part of the resignation process and can be provided at the time you sit down with your current boss to resign (yes, you have to do this), or shortly after this meeting. This is your official, black and white, notification to the company of your intent to resign – and it’s an important step in keeping your transition professional and positive.

1.Get right to it. This is not the type of letter requiring a lengthy introduction, so get right to the point. Identify the letter as your formal notification of resignation and provide the date of your last day with the company (typically two weeks from the date you gave notice).

It’s best to keep this letter short and sweet. People experience a range of emotions when quitting their jobs – from guilt and sadness to relief and excitement, and all the above. Refrain from using this letter to process those emotions, however. This is not the proper format for airing grievances, or for giving lengthy apologies and explanations about your decision.

2. Make nice. Even if you are elated to be moving on, thank your employer for the opportunity and experience, highlighting a couple of positive aspects of the job. For example, share your appreciation of a special skill you learned, responsibilities you enjoyed, kudos to your co-workers/team, or other rewarding experiences.

3. Go out on a high note. Reassure your employer that you will spend your final weeks tying up loose ends, training your replacement, and whatever else is needed to make the transition as seamless as possible. If you’re comfortable with it, offer to stay in touch. This will go a long way to secure a positive reference in the future, and ensures that a sometimes uncomfortable process remains positive and professional.

*Bonus tip: Be sure to check your employee handbook or with your HR department about the notice your company requires. Failure to provide proper notice can sometimes affect your eligibility for cashing out vacation time, or for re-hire (hey, it happens!).

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